AUFA

Authority to Recruit
2024-01-15
Authorizations to recruit CLT Employees for the following academic year shall normally be given to Academic Unit Heads and Directors no later than 15 January. (Art. 10.51(b))

Precedence
2024-01-15
Human Resources shall submit the Precedence List for approval to the Association three (3) times annually on the following dates: 15 January, 15 May, and 15 September. (Art. 11.12(i))

Financial Information
2024-01-15
On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
by 15 January, 15 May, and 15 September, a Precedence List as at those dates; (Art. 28.10(s))

Authority to Recruit
2024-01-15
Authorizations to recruit CLT Employees for the following academic year shall normally be given to Academic Unit Heads and Directors no later than 15 January. (Art. 43.33(b))

Authority to Recruit
2024-01-15
Authorizations to recruit CLT Employees for the following academic year shall normally be given to the Research Services Head no later than 15 January. (Art. 50.51(b))

Authority to Recruit
2024-01-15 08:00 - 17:00 (America/Halifax)
Authorizations to recruit Employees for Per Course positions for the following academic year shall normally be given to the Heads/Directors/Interdisciplinary Program Coordinators no later than 15 January. (Art. 58.05(b))

General Membership Meeting
2024-01-18 10:00 - 12:00, 2024-02-13 15:00 - 17:00, 2024-03-14 10:00 - 12:00

Departmental Review Committee Procedures
2024-01-31
The DRCs shall review all applications for renewal, tenure and promotion and forward their decisions to the URC according to the following schedule:
Promotion to Full Professor and Instructor II: no later than 31 January of the academic year during which the application for promotion is made. (Art. 12.21(c))

University Appeals Committee Procedures
2024-01-31
The President shall communicate the DRC’s and/or the UAC’s decisions on renewal, tenure or promotion according to the following schedule:
Renewal of Appointment – no later than 31 January of the academic year during which the appointment terminates. (Art. 12.75(a))

Library Review Committee Procedures
2024-01-31
The LRCs shall review all applications for continuing appointment and promotion and forward their decisions to the URC according to the following schedule:
Promotion to Librarian IV/Archivist IV: no later than 31 January of the academic year during which the application for promotion is made. (Art. 51.21(b))

Policies and Practices in Academic Units
2024-02-01
While generally responsible for communication, organization and administration within the Academic Unit, the Head shall exercise the following particular responsibilities:
Prepare, after consultation with all members of the Academic Unit, an allocation and schedule of teaching responsibilities. The Head shall follow the Senate Guidelines for Timetabling and shall submit the schedule to the Registrar. The Head shall work with the Registrar to adjust the schedule to fulfill the Academic Unit’s objectives in the context of the overall schedule.
This consultation shall be made as early as possible. It shall normally be completed by 1 February of the year concerned and shall be communicated to the Dean. Members of the Academic Unit who are dissatisfied with their allocation of teaching duties shall have the right to put their dissatisfaction to the Dean for a decision. The Dean shall normally make a decision within fifteen (15) working days of receiving the request. After consultation with the affected member(s) and the Head, the Dean has the right to change the duties of any member. An appeal can be made to the Provost whose decision shall be final. (Art. 15.50(h))

University Research Fund
2024-02-01
The Employer recognizes the necessity of supporting research at Acadia and has established a fund to support research by faculty members. A sum of $150,000 shall be provided by the Employer for the support of research in each academic year of the Collective Agreement and to be administered as follows.
The sum of $150,000 shall be available for each year of the contract for distribution to the faculties and the library. The monies shall be distributed by the allocating committee based on an open competition.
There shall be two deadlines per year for the receipt of applications, namely:
1 February
Decisions shall be announced by 15 November and 28 February respectively. (Art. 25.55(c)(ii))

Financial Information
2024-02-15
On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
by 15 October and 15 February of each year, a listing of part-time Employees per Certification Order 4914, by name, age, date of initial appointment, appointment status, and salary; (Art. 28.10(d))

Financial Information
2024-02-15
On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
by 15 October (for Spring, Summer, and Fall terms) and 15 February (for Winter term), a list of per-course appointments that have been filled by Full-time Employees in the past year, and stipends paid; (Art. 28.10(n))
by 15 October (for Spring, Summer, and Fall terms) and 15 February (for Winter term), enrolments in applied music courses; (Art. 28.10(o))

University Review Committee Procedures
2024-02-28
The URC shall complete its work according to the following schedule:
28 February
Tenure (Professor)
Continuing Appointment and Promotion (Librarian II/Archivist II)
Continuing Appointment (Instructor)
(Art. 12.41)

University Research Funds
2024-02-28 08:00 - 17:00

Leaves, Absences, Vacations and Exchanges
2024-03-01
The Sabbatical Leave Committee shall be composed of:
four (4) members elected by Professors, Librarians, Archivists, and the Curator. The elected Committee members shall serve for three (3) years. No elected member shall be eligible for re-election to the Committee for a subsequent term until one (1) year without service has elapsed. Elections shall take place annually on or before 1 March; (Art. 24.14(c))

Leaves, Absences, Vacations and Exchanges
2024-03-12
On return to the University, the recipient of Sabbatical Leave shall submit a written report to the Provost with copies to the Dean and Head, as well as the Chair of the Sabbatical Leave committee. Such a report shall be submitted within ten (10) weeks of the completion of the leave (i.e., September 8 for leaves ending June 30, and March 12 for leaves ending December 31). These reports on Sabbatical Leaves shall be reviewed and commented on by the Sabbatical Leave Committee. If requested by the Sabbatical Leave Committee or the Dean, the Employee shall present a public lecture on the scholarly developments made during the leave. The Dean shall establish a schedule of such lectures during the academic year immediately following the end of the leave. (Art. 24.23)

Per Course Position Hiring Procedures
2024-03-15
Offers of Employment
Except in circumstances described in 58.10 (d), the Employer shall e-mail and mail Offers of Employment by the following dates: 15 July for the Fall term, 15 November for the Winter term, 15 March for the Spring Intersession, and 15 April for the Summer Intersession. The Offer of Employment shall include an updated link (url) to the Collective Agreement. The Employer shall, on or before 15 May of each year, advise the Association of all Per Course appointments for both Intersessions. (Art. 58.11(d))

Workforce Survey
2024-03-15
By 30 June 2023, and by 15 March every two (2) years subsequent, Human Resources shall conduct a confidential and mandatory Workforce Survey to gather information for employment equity purposes. (Art. 3.56(a) – MoA April 3, 2023)

University Review Committee Procedures
2024-03-31
The URC shall complete its work according to the following schedule:
March 31
Tenure/Promotion (Associate Professor)
Promotion (Associate Professor)
Promotion (Librarian III/Archivist III)
Promotion (Instructor II) (Art. 12.41)

University Research Fund
2024-03-31
The Employer recognizes the necessity of supporting research at Acadia and has established a fund to support research by faculty members. A sum of $150,000 shall be provided by the Employer for the support of research in each academic year of the Collective Agreement and to be administered as follows.
The sum of $150,000 shall be available for each year of the contract for distribution to the faculties and the library. The monies shall be distributed by the allocating committee based on an open competition.
By 31 March, Research and Graduate Studies shall submit a report to the President of the Association outlining the disbursement of funds, specifically: the names of the successful applicants and the dollar value of the awards, the total number of applications, total value requested, the number of successful applicants, and the total amount awarded in each of the two annual competitions. The above information shall be broken down on a per faculty basis. (art. 25.55(m))

University Research Fund
2024-03-31 08:00 - 17:00
By 31 March, Research and Graduate Studies shall submit a report to the President of the Association outlining the disbursement of funds, specifically: the names of the successful applicants and the dollar value of the awards, the total number of applications, total value requested, the number of successful applicants, and the total amount awarded in each of the two annual competitions. The above information shall be broken down on a per faculty basis. (Art. 25.55(m))

Leaves, Absences, Vacations and Exchanges
2024-04-01
The Employee shall have to make a formal request prior to 1 April preceding the approved period of Leave for any major changes in the Employee’s plan for Leave. The request shall be addressed to the Dean who shall consult with the Academic Unit. (Art. 24.24)

Academic Unit Scholarly Activities Fund
2024-04-01
The Employer recognizes the necessity of supporting Academic Unit scholarly activities that promote Acadia’s role in the academic community and shall allocate Academic Unit Scholarly Activities Funds within the University budget. A sum of $2,250 shall be provided to each Academic Unit and the Research Services Sector each fiscal year (1 April to 31 March next) to support Academic Unit scholarly activities such as the hosting of academic conferences, hosting of visiting speakers, hosting of workshops, or execution of ongoing Academic Unit seminar series. Unspent funds remain in Academic Unit budgets and may be carried forward for up to one fiscal year. (Art. 25.56)

Travel and Professional Allowance Fund
2024-04-01
For each fiscal year beginning 1 April 2021, the Employer shall provide a sum equal to $2,500 times the number of full-time Employees.
These funds are to be used in a manner consistent with responsibilities outlined in Article 17.01 – 17.05.
The Travel and Professional Allowance Fund for Full-time Employees shall be divided among Academic Units in proportion to the number of filled full-time Employee positions in each.
For each fiscal year beginning 1 April 2021, each full-time Employee shall be eligible to claim, through the appropriate Academic Unit expenses of up to the amounts stated above and any unspent funds from the previous year. Unspent funds can only be carried forward for up to two (2) fiscal years.
The Board shall provide a sum to the Travel and Professional Allowance Fund for part-time Employees. This fund for part-time Employees shall be divided among Academic Units based on the number of part-time Employee positions within each Academic Unit as calculated at the start of the three academic terms (Fall, Winter, and Intersession). The formula for determining the aggregated funding amount to be distributed to each Academic Unit at the beginning of each term is based on an allocation of $100 (effective 1 April 2022) for each part-time Employee position within the Academic Unit. The Intersession term calculation shall include the Academic Unit’s intersession part-time course count, as well as the Academic Unit’s distance courses for the academic year. The allocation to the Academic Units is to occur within the first three (3) weeks of each of the three (3) academic terms. (Art. 25.44)

University Review Committee Procedures
2024-04-15
The URC shall complete its work according to the following schedule:
April 15
Promotion (Full Professor)
Promotion (Librarian IV/Archivist IV) (Art. 12.41)

Financial Information
2024-04-15
On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
by 15 October and for the period of 1 March to 1 August and 15 April for the period of 1 September to 28 February, a report listing appointments, renewals of appointment, promotions, leaves, and awards of tenure or continuing appointments granted during the preceding six months. For all appointments that are designated as replacement, the report shall indicate in each instance who is being replaced; (Art. 28.10(i))
