AUFA

Membership Meeting
2025-10-30 12:30 - 14:30, 2025-11-25 09:00 - 11:00, 2026-01-13 12:30 - 14:30 (America/Halifax) | MS Teams

Faculty Review Committee Procedures
2025-11-15
12.20 The FRCs shall review all applications for renewal, tenure and promotion and
forward their decisions to the URC according to the following schedule:
(a) Renewal: no later than 15 November of the academic year in which the appointment terminates.

Professional and Personal Development Allowances
2025-11-15
25.55 University Research Fund
(c) There shall be two deadlines per year for the receipt of applications, namely:
(i) 15 October
Decisions shall be announced by 15 November and 28 February respectively.

Per Course Position Hiring Procedures
2025-11-15
58.11 Procedures for Appointment
(d) Offers of Employment
Except in circumstances described in 58.10 (d), the Employer shall e-mail Offers of Employment by the following dates: 15 July for the Fall term, 15 November for the Winter term, 15 March for the Spring Intersession, and 15 April for the Summer Intersession. The Offer of Employment shall include an updated link (url) to the Collective Agreement. The Employer shall, on or before 15 May of each year, advise the Association of all Per Course appointments for both Intersessions.

Appointment and Review of Heads or Interdisciplinary Program Coordinators
2025-11-30
16.09 Dean Seeks Nominations
Where a search is to be internal only, by 30 November of the last year of the Head’s term, the Dean shall call for nominations, then hold an election in which all eligible members of the Academic Unit may vote. Successive rounds of voting shall be held, if necessary, until one candidate has a majority. If the Academic Unit members are evenly divided, the Dean shall cast the deciding vote. The Dean shall forward the results of the election to the Provost.

Leaves, Absences, Vacations, and Exchanges
2025-12-01, 2025-12-31
24.20
Employees shall be notified by 1 December whether or not leave is to be granted and Employees shall confirm acceptance of an offered leave by 31 December. The Academic Unit shall be notified on the same date. Once an Employee’s plan for Sabbatical Leave has been accepted, they are expected to carry it out. Employees may only be granted an exemption if the Head, Dean and Provost are all in agreement.

Leaves, Absences, Vacations, and Exchanges
2025-12-01
24.25 Conversion of Portion of Salary to Research Grant Income
(e) An Employee wishing to convert up to the maximum amount allowable under CRA regulations of their annual salary to grant income shall notify the Director of Human Resources, no later than 1 June prior to sabbaticals that begin on 1 July and by 1 December prior to sabbaticals that begin on 1 January.

Leaves, Absences, Vacations, and Exchanges
2025-12-01, 2025-12-31
24.71
The Employee shall normally submit their application to the Dean, with a copy to the Head, by 1 September of the year preceding that for which leave is being sought. The Dean, after consultation with the Head and Academic Unit, shall recommend to the Provost with written reasons whether or not the leave should be granted. Provost may ask the Dean to reconsider their recommendation and give reasons for such request. The Provost shall then make a recommendation to the President. Following this reconsideration, the Employee shall be notified of the President’s decision by 1 December and shall accept or reject any offer
by 31 December.

Pay Equity & Appointments Committee
2025-12-01
39.20
The purpose of the Pay Equity & Appointments Committee is to monitor and report on all appointments made in any given academic year. The Committee shall also report on adherence to Articles 10.08, 10.63, 10.70(f), 11.14, 43.24, 43.54, 43.58(f), 46.54, 50.08, 50.63, and 50.70(f). The Committee shall meet once in the Fall semester (normally in December) and once in the Spring Summer semester (normally in June).

Renewal, Tenure, and Promotion
2025-12-15
12.41 The URC shall complete its work according to the following schedule:
15 December – Renewal (Professor)

Professorial Appointments
2025-12-31
10.10 Conversion to Half-time Appointments
Tenured or probationary Professors may request a half-time appointment, subject to the following conditions.
An application by a full-time tenured or probationary Professor must be made to the President, with copies to the Head, Dean and Provost by 31 December prior to the 1 July on which the change of status shall become effective. The Head, Dean and Provost must all be in agreement with the change. This agreement must also include the length of time that the half-time status shall be in effect.

Renewal, Tenure, and Promotion
2025-12-31
12.93
Assistant Professor
The qualifications for promotion to Assistant Professor shall be possession of an earned doctorate or its equivalent as specified in Article 12.83(a). According to whether all degree requirements are successfully completed before or after 31 December, such promotion shall become effective either the previous 1 July or the following 1 July.

Appointment and Review of Directors
2025-12-31
37.40 End of Director’s Term
(a) By 31 December of the penultimate year of the Director’s term, the Dean shall inquire of the Director whether they wish to be considered for reappointment.

Librarian and Archivist Appointments
2025-12-31
50.11 Conversion to Half Time Appointments
An application by a full-time Librarian or Archivist with a continuing or probationary appointment must be made to the President, with copies to the Research Services Head, Dean and Provost by the 31 December prior to the 1 July on which the change of status shall become effective. The Research Services Head, Dean and Provost must all be in agreement with the change. This agreement must also include the length of time that the half-time status shall be in effect.

Remuneration of Employees
2026-01-01
Article 21.00 Remuneration of Employees
(b) Remuneration for Thesis Supervision, Directed Reading, and Independent Study Courses(b) Compensation for supervision under (a) shall be paid in January and June and may be divided between co-supervisors.
(e) Compensation shall be paid in January and June.

Employment Equity Committee
2026-01-15
3.61 Employment Equity Committee
(i) by 15 January, review and advise on any revisions proposed by Human Resource to the confidential Employment Equity Self-Identification Form that encourages potential candidates for positions at Acadia University to indicate whether they belong to one of the designated groups identified in Article 3.20. Applicants for positions at Acadia University shall be required to complete and submit this form as part of the hiring process;

Precedence
2026-01-15
11.12 Precedence
(i) Human Resources shall submit the Precedence List for approval to the Association three (3) times annually on the following dates: 15 January, 15 May, and 15 September.

Library and Archives Review Committee Procedures
2026-01-15
51.21 Library and Archives Review Committee Procedures
The LARCs shall review all applications for continuing appointment and promotion and forward their decisions to the URC according to the following schedule:
(a) Continuing Appointment, Joint Continuing Appointment and Promotion, or Promotion to Librarian III/Archivist III: no later than 15 January of the academic year in which the appointment terminates or the year in which the application is made.

Faculty Review Procedures
2026-01-15 08:00 - 17:00
12.20
The FRCs shall review all applications for renewal, tenure and promotion and
forward their decisions to the URC according to the following schedule:
(b) Tenure, Combined Tenure and Promotion to Associate Professor,
promotion to Associate Professor, and Instructor Continuing
Appointment, and Instructor II: no later than 15 January of the academic
year during which the application for tenure is made.

Faculty Review Committee Procedures
2026-01-31
12.20
(c) The FRCs shall review all applications for renewal, tenure and promotion and forward their decisions to the URC according to the following schedule:
Promotion to Full Professor, Instructor III, and Nurse Practice Educator II:
no later than 31 January of the academic year during which the application for promotion is made.

University Appeals Committee Procedures
2026-01-31
12.75
The President shall communicate the FRC’s, URC’s, and/or the UAC’s decisions
on renewal, tenure or promotion according to the following schedule:
(a) Renewal of Appointment – no later than 31 January of the academic year
during which the appointment terminates.

Financial Information
2026-01-31
28.10
On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
(r) by 31 January, 31 May, and 30 September, a Precedence List as at those dates;

Library and Archives Committee Procedures
2026-01-31
51.21 Library and Archives Review Committee Procedures
The LARCs shall review all applications for continuing appointment and promotion and forward their decisions to the URC according to the following schedule:
(b) Promotion to Librarian IV/Archivist IV: no later than 31 January of the academic year during which the application for promotion is made.

Policies and Practices in Academic Units
2026-02-01
15.50
While generally responsible for communication, organization and administration within the Academic Unit, the Head shall exercise the following
particular responsibilities:
(h) Prepare, after consultation with all members of the Academic Unit, an allocation and schedule of teaching responsibilities. The Head shall follow the Senate Guidelines for Timetabling and shall submit the schedule to the Registrar. The Head shall work with the Registrar to adjust the schedule to fulfill the Academic Unit’s objectives in the context of the overall schedule.
This consultation shall be made as early as possible. It shall normally be completed by 1 February of the year concerned and shall be communicated to the Dean. Members of the Academic Unit who are
dissatisfied with their allocation of teaching duties shall have the right to put their dissatisfaction to the Dean for a decision. The Dean shall normally make a decision within fifteen (15) working days of receiving the
request. After consultation with the affected member(s) and the Head, the Dean has the right to change the duties of any member. An appeal can be made to the Provost whose decision shall be final.

University Research Fund
2026-02-01
25.55
(c) There shall be two deadlines per year for the receipt of applications, namely:
(ii) 1 February

Financial Information
2026-02-01
28.10 On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
(d)
by 15 October and 15 February of each year, a listing of part-time Employees per Certification Order 4914, by name, age, date of initial appointment, appointment status, and salary, as at 1 October and 1
February, respectively;
