AUFA

Renewal, Tenure, and Promotion
2026-09-01
12.03 Professors and 11.14(a) Instructors wishing to be considered for renewal, tenure, or promotion and Instructors and Nurse Practice Educators wishing to be considered for promotion shall by 1 September provide the Dean as Chair of the Faculty Review Committee, with a dossier that contains the following:
(a) a complete up-to-date professional resume that adheres to the form described in Appendix 12.2 of this Article;
(b) a copy of the letter of appointment and any other letters relating to the candidate’s current responsibilities;
(c) letter of application indicating progress since the candidate’s initial appointment or the last promotion, whichever is the more recent;
(d) all records and associated correspondence of Career Development meetings as specified in Article 15.00, and copies of sabbatical report as per Article 24.23;
(e) any other material that the candidate deems to be pertinent to the application. See Appendix 12.1, Appendix 43.1, or Appendix 46.1 for guidance;
(f) The dossier shall contain a detailed table of contents, listing every individual document with a unique index code for each document. The dossier, including items (a) through (e), shall be submitted in electronic PDF or MS Word form to the Secretary of the FRC. Before sending the dossier from the FRC to the URC, the candidate and the chair of the FRC shall confirm that all material listed in the index is in fact present. Electronic documents are also to be sent by the Chair of the FRC to the Chair of the URC;
(g) Candidates applying for promotion to Full Professor shall indicate in the cover letter the nature of their distinctive contribution to academic life.

Leaves, Absences, Vacations, and Exchanges
2026-09-01
24.13 Procedures for Applying for Sabbatical Leave
(a) Employees who are eligible for Sabbatical Leave may make an application on the appropriate form (as contained in Appendix 24.1) in writing to the Head (or, for the Curator, the Dean of Arts) and send a letter stating the dates of an intended Sabbatical Leave to the Dean and Provost by 1 September of the academic year immediately preceding the academic year in which the Leave is to be undertaken. An up-to-date Curriculum Vitae shall form part of the application. Should the Employee wish to convert a portion of salary to research grant income as per Article 24.25, the Employee shall submit a research budget, conforming with Tri-Council Policy on eligible expenses, for the purpose of converting up to the maximum amount allowable under Canada Revenue Agency (CRA) regulations. The Employee shall submit a Sabbatical Leave project which demonstrates to the satisfaction of the Academic Unit (or for the Curator, the Dean of Arts) and the Committee that the Leave shall be of sufficient scholarly, or pedagogical contribution to justify its being granted.

Leaves, Absences, Vacations, and Exchanges
2026-09-01
24.71 The Employee shall normally submit their application to the Dean, with a copy to the Head, by 1 September of the year preceding that for which leave is being sought. The Dean, after consultation with the Head and Academic Unit, shall recommend to the Provost with written reasons whether or not the leave should be granted. Provost may ask the Dean to reconsider their recommendation and give reasons for such request. The Provost shall then make a recommendation to the President. Following this reconsideration, the Employee shall be notified of the President’s decision by 1 December and shall accept or reject any offer by 31 December.

Leaves, Absences, Vacations, and Exchanges
2026-09-01
24.98
(d) Procedures for applying for doctoral study leave are as follows:
(i) Employees who are eligible for doctoral study leave shall make application in writing by 1 September of the year preceding the year in which the leave is to be taken. The application must include an up
to-date curriculum vitae and a study plan which demonstrates to the satisfaction of the Study Leave Committee that the leave shall allow the applicant substantially to complete their doctoral research and
dissertation.

Continuing Appointment and Promotion of Librarians and Archivists
2026-09-01
51.03 A Librarian or Archivist wishing to be considered for continuing appointment, joint continuing appointment and promotion, or promotion shall, by 1 September, provide the Head with a dossier that contains the following:
(a) a complete up-to-date professional résumé that adheres to the form described in Appendix 51.2;
(b) a copy of the letter of appointment and any other letters relating to the candidate’s current responsibilities;
(c) a letter of application indicating progress since the candidate’s initial appointment or the last promotion, whichever is the more recent;
(d) all records and associated correspondence of career development meetings specified in Article 55 and copies of sabbatical report as per Article 24.23;
(e) any other material that the candidate deems to be pertinent to the application. See Appendix 51.1 for guidance;
(f) The dossier shall contain a detailed table of contents listing every individual document with a unique index code for each document. The dossier, including items (a) through (e), shall be submitted in electronic PDF or MS Word form to the Secretary of the URC. Before sending the dossier from the LARC to the URC, the candidate and the chair of the LARC shall confirm that all material listed in the index is in fact present.
Electronic documents are also to be sent by the Secretary of the LARC to the Secretary of the URC.

Part-time Employees
2026-09-15
11.12 Precedence
(i) Human Resources shall submit the Precedence List for approval to the Association three (3) times annually on the following dates: 15 January, 15 May, and 15 September.

Renewal, Tenure, and Promotion
2026-09-15
12.21 The FRCs shall review all applications for renewal, tenure and promotion and forward their decisions to the URC according to the following schedule:
(c) When the candidate is applying for promotion to the rank of Full Professor, the FRC must seek the written advice of three (3) external referees as described in Article 12.23. In exceptional circumstances the FRC can accept two (2) external referees if they are unable to obtain a third referee. For such promotions, the FRC shall hold its first meeting by 15 September. At that meeting the FRC and the candidate shall consult on the choice of external referees following the procedures of 12.23.

Professional and Personal Development Allowances
2026-09-15
25.55 University Research Fund
The Employer recognizes the necessity of supporting research at Acadia and has established a fund to support research by faculty members. A sum of $175,000 shall be provided by the Employer for the support of research in each academic year of the Collective Agreement and will be administered as follows. The monies shall be distributed by the allocating committee based on an open competition.
(k) The funding priorities and the evaluation process shall be published with the call for applications by 15 September.

Renewal, Tenure, and Promotion
2026-09-30
12.21 The external referees shall normally be full professors at a recognized university (or individuals with an equivalent academic record) recognized in the specific field of the candidate and shall be at arm’s length and have no conflict of interest with the candidate. They cannot be the former thesis supervisor of the candidate, have actively collaborated with the candidate within the last five (5) years, or be former students of the candidate. By 30 September, the Chair of the FRC in consultation with the members of the FRC and the candidate shall endeavor to agree upon the choice of the external referees. Failing agreement, two (2) shall be appointed by the FRC and one shall be appointed by the candidate. In either event the candidate shall provide a written statement of the degree of the candidate’s professional relationship with the chosen referees.
The candidate must not contact any potential referees with regard to the application for promotion.

Renewal, Tenure, and Promotion
2026-09-30
12.77 The President shall communicate the FRC’s, URC’s, and/or the UAC’s decisions on renewal, tenure or promotion according to the following schedule:
An annual report that summarizes the activities of the UAC shall be prepared by the Chair of the UAC and distributed to faculty members by 30 September. The report shall include, but is not necessarily limited to, the following statistics separately for each of tenure and promotion:
(a) the number of candidates whose application for renewal, tenure or promotion was approved by their FRC or URC;
(b) the number from (a) where the UAC reversed the decision of the FRC;
(c) the number from (a) where the UAC reversed the determination or recommendation of the URC.

Financial Information
2026-09-30
28.10 On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
(r) by 31 January, 31 May, and 30 September, a Precedence List as at those dates;

Renewal, Tenure, and Promotion
2026-09-30 08:00 - 17:00 (America/Halifax)
12.32 The URC shall be composed of:
Six tenured Professors, two from each Faculty but not from the same Academic Unit, to be elected by that Faculty for a term of three years. Elections shall take place on or before 30 September. (In the first
instance, the two members from each Faculty shall serve staggered terms of two and three years.) Elected members must have attended at least one of the workshops described in 12.01(b) within the last three (3) academic years. When the URC is considering a tenure or promotion application for an Instructor, an Instructor elected by the Instructors shall be added to the URC. When the URC is considering a promotion application from a Librarian, a Librarian elected by the Librarians shall be added to the URC. When the URC is considering a promotion application from an Archivist, an Archivist (or if no Archivist is available, a Librarian) elected by the Archivists and Librarians shall be added to the URC. When the URC is considering a promotion application from a Nurse Practice Educator, a Nurse Practice Educator elected by the Nurse Practice Educators shall be added to the URC. Candidates for renewal, tenure or promotion are not eligible to serve on the URC in the year of their application.

Instructors
2026-10-01
43.99 Procedures for Applying for Instructor Sabbatical Leave shall be in accordance with Article 24.12-24.24
(d) Eligible Employees may opt to defer their application for Instructor Sabbatical Leave to the following year and shall be given one (1) year of credit toward a subsequent leave. Employees shall apply for deferral in
writing to the Head and send a letter stating the dates of an intended Instructor Sabbatical Leave to the Provost by 1 October of the year preceding the year in which the Leave would normally have been taken.

Nurse Practice Educators
2026-10-01
46.99 Procedures for applying for Nurse Practice Educator Sabbatical Leave shall be
(d) Eligible Employees may opt to defer their application for Nurse Practice Educator Sabbatical Leave to the following year and shall be given one (1) year of credit toward a subsequent leave. Employees shall apply for deferral in writing to the Director and send a letter stating the dates of an intended Nurse Practice Educator Sabbatical Leave to the Provost by 1 October of the year preceding the year in which the Leave would normally have been taken. in accordance with Article 24.12-24.24

Professional and Personal Development Allowances
2026-10-15
25.55 University Research Fund
(c) There shall be two deadlines per year for the receipt of applications,
namely:
(i) 15 October

Financial Information
2026-10-15
28.10 On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
(c) by 15 October of each year:
(i) a list of all Employees per Certification Order 2285, 2420, 3338, 3675, 0887, by employee number, name, age, rank, step, position number, appointment status, date of initial appointment, and salary;
(ii) a list of all Employees per Certification Order 2285, 2420, 3338, 3675, 4914, 0887 by employee number, name, Reduced Retirement Date, and Unreduced Retirement Date where applicable;
(d) by 15 October and 15 February of each year, a listing of part-time Employees per Certification Order 4914, by name, age, date of initial appointment, appointment status, and salary, as at 1 October and 1 February, respectively;
(e) by 15 October a list of employee complement for all non-academic units, as at 1 October;
(f) by 15 October a list of Acadia University Professional, Administrative and Technical staff salary ranges and the number of positions in each salary range, as at 1 October;
(g) by 15 October a list of Employees contracted to teach credit courses during intersession through Open Acadia over each year of this contract, as at 1 October;
(i) by 15 October and for the period of 1 March to 1 August and 15 April for the period of 1 September to 28 February, a report listing appointments, renewals of appointment, promotions, leaves, and awards of tenure or continuing appointments granted during the preceding six months. For all appointments that are designated as replacement, the report shall indicate in each instance who is being replaced;
(j) by 15 October a listing of all Employees, as at 1 October, who have retired or otherwise ceased to be employed in the preceding year;
(k) by 15 October a listing of all other employees, as at 1 October, not included in the clauses above and their annual salaries, benefits, and allowances;
(m) by 15 October (for Spring, Summer, and Fall terms) and 15 February (for Winter term), a list of per-course appointments that have been filled by Full-time Employees in the past year, and stipends paid;
(n) by 15 October (for Spring, Summer, and Fall terms) and 15 February (for Winter term), enrolments in applied music courses by course;
(o) by 15 October, a count of the honoraria paid to Employees under the terms of Article 21.11 in the previous academic year, including counts of PhD theses supervised (21.11(a)(i)), Master’s theses supervised
(21.11(a)(ii)), Honours theses supervised (21.11(a)(iii)), and courses supervised (21.11(a)(iv));
(p) by 15 October, a count of the number of students who have completed Open Acadia courses in the previous academic year by course;
(s) by 15 October, the number of sections of courses delivered per term and the number of Scheduled Online courses delivered per term, for the previous year.

Leaves, Absences, Vacations, and Exchanges
2026-10-21
24.13 Procedures for Applying for Sabbatical Leave
(b) If the Academic Unit envisions that granting leave to an individual shall severely limit the program of study of a number of students, or the delivery of library or archives services, the Academic Unit may ask that the applicant’s leave be deferred only if the Employee has less than eight (8) years of sabbatical leave credit. Such a recommendation for deferment should be made to the Sabbatical Leave Committee by 21 October of the year in which the application is made with copies to the applicant and the appropriate Dean. To minimize such deferrals, the Academic Unit should undertake long-range planning for Sabbatical Leaves.
(c) In all cases, the Academic Unit shall forward, using the form in Appendix 24.1, the complete application together with its recommendation and an up-to-date sabbatical credit report for the entire Academic Unit to the Dean by 21 October. Where the Sabbatical Leave project is directed primarily toward enhancement of teaching, the Academic Unit shall indicate how the project fits into its overall instructional program. For Employees, the plan shall indicate how it will impact on the factors outlined in Article 17.01-17.05. Where the leave project is directed toward enhancement of a Librarian’s or an Archivist’s professional skills or ability to deliver service, the Academic Unit shall indicate how the project fits into the overall plan for the Library or Archives. Where the leave project is directed towards enhancement of the Curator’s professional skills or
ability to deliver service, the Dean of Arts shall indicate how the project fits into the overall plan for the Gallery.

Leaves, Absences, Vacations, and Exchanges
2026-10-30
24.13 Procedures for Applying for Sabbatical Leave
(d) The Dean, with consideration of the Academic Unit’s overall sabbatical plan and for its proposed replacement plan, shall submit a recommendation using the form in Appendix 24.1 to the Sabbatical Leave
Committee by 30 October. The Dean’s report shall clearly indicate the impact of the leave on the Academic Unit’s ability to carry out its academic, library, or archives programs and provide service to students.

University Appeals Committee
2026-10-31
12.55 (a) The membership of the UAC shall be as follows and shall be determined by 31 October annually:

Instructors
2026-10-31
43.61
(a) An Instructor on a probationary appointment shall be reviewed by their Academic Unit by 31 October of the final year of the appointment. Instructors who have been placed on pregnancy leave, sick leave for a
period of at least twenty-five (25) consecutive weeks, or family leave for a period of at least twenty-five (25) consecutive weeks according to the appropriate procedures in Article 24 during their probationary
appointment shall be granted a twelve (12) month extension. The extension must be requested by 15 July of the final year of appointment (Article 12.02).

Nurse Practice Educators
2026-10-31
46.60 Review for Continuing Appointment
A Nurse Practice Educator on probationary appointment shall be reviewed by the School by 31 October of the final year of the appointment. Nurse Practice Educators who have been placed on pregnancy leave, sick leave for a period of at least twenty-five (25) consecutive weeks, or family leave for a period of at least twenty-five (25) consecutive weeks according to the appropriate procedures in Article 24.00 during their probationary appointment shall be granted a twelve (12) month extension. The extension must be requested by 15 July of the final year of the appointment (Article 12.02).

Librarian and Archivist Appointments
2026-10-31
50.09 Conversion of CLTs to Continuing Appointments
(b) The Employee who holds the CLT position shall be reviewed by the Library and Archives Review Committee for continuing appointment. A review shall take place no later than 31 October of the fifth (5th) or seventh (7th) year of service, as appropriate.
