AUFA

University Appeals Committee Procedures
2026-01-31
12.75
The President shall communicate the FRC’s, URC’s, and/or the UAC’s decisions
on renewal, tenure or promotion according to the following schedule:
(a) Renewal of Appointment – no later than 31 January of the academic year
during which the appointment terminates.

Financial Information
2026-01-31
28.10
On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
(r) by 31 January, 31 May, and 30 September, a Precedence List as at those dates;

Library and Archives Committee Procedures
2026-01-31
51.21 Library and Archives Review Committee Procedures
The LARCs shall review all applications for continuing appointment and promotion and forward their decisions to the URC according to the following schedule:
(b) Promotion to Librarian IV/Archivist IV: no later than 31 January of the academic year during which the application for promotion is made.

Policies and Practices in Academic Units
2026-02-01
15.50
While generally responsible for communication, organization and administration within the Academic Unit, the Head shall exercise the following
particular responsibilities:
(h) Prepare, after consultation with all members of the Academic Unit, an allocation and schedule of teaching responsibilities. The Head shall follow the Senate Guidelines for Timetabling and shall submit the schedule to the Registrar. The Head shall work with the Registrar to adjust the schedule to fulfill the Academic Unit’s objectives in the context of the overall schedule.
This consultation shall be made as early as possible. It shall normally be completed by 1 February of the year concerned and shall be communicated to the Dean. Members of the Academic Unit who are
dissatisfied with their allocation of teaching duties shall have the right to put their dissatisfaction to the Dean for a decision. The Dean shall normally make a decision within fifteen (15) working days of receiving the
request. After consultation with the affected member(s) and the Head, the Dean has the right to change the duties of any member. An appeal can be made to the Provost whose decision shall be final.

University Research Fund
2026-02-01
25.55
(c) There shall be two deadlines per year for the receipt of applications, namely:
(ii) 1 February

Financial Information
2026-02-01, 2026-02-15 08:00 - 17:00 (America/Halifax)
28.10 On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
(d)
by 15 October and 15 February of each year, a listing of part-time Employees per Certification Order 4914, by name, age, date of initial appointment, appointment status, and salary, as at 1 October and 1
February, respectively;

Professorial Appointments
2026-02-15
10.51 Authority to Recruit
(b) Recruitment of Employees requires the authorization of the President or Provost. Failed searches for authorized positions do not require reauthorization. These authorizations cannot be carried over for more than one (1) academic year without the approval of the Provost. Authorizations to recruit CLT Employees for the following academic year shall normally be given to Academic Unit Heads and Directors no later than 15 February.

Instructors
2026-02-15
43.33 Authority to Recruit
(b) Authorizations to recruit CLT Employees for the following academic year shall normally be given to Academic Unit Heads and Directors no later than 15 February.

Nurse Practice Educators
2026-02-15
46.34 Authority to Recruit
Recruitment of Employees requires the authorization of the President or Provost. Failed searches for authorized positions do not require reauthorization. These authorizations cannot be carried over for more than one (1) academic year without the approval of the Provost.
Authorization to recruit CLT Employees for the following academic year shall normally be given to the Director no later than 15 February.

Librarian and Archivist Appointments
2026-02-15
50.51 Authority to Recruit
(b) Authorizations to recruit CLT Employees for the following academic year shall normally be given to the Research Services Head no later than 15 February.

Membership Meeting
2026-02-25 10:00 - 12:00, 2026-03-19 16:00 - 18:00

University Review Committee Procedures
2026-02-28
12.41 The URC shall complete its work according to the following schedule:
Renewal (Professor)
Continuing Appointment and Promotion (Librarian II/Archivist II)
Continuing Appointment (Instructor)
Continuing Appointment (Nurse Practice Educator)

University Research Fund
2026-02-28
25.55
(c) There shall be two deadlines per year for the receipt of applications, namely:
(ii) 1 February
Decisions shall be announced by 15 November and 28 February respectively.

Leaves, Absences, Vacations, and Exchanges
2026-03-01
24.14 The Sabbatical Leave Committee shall be composed of:
(c) four (4) members elected by Professors, Librarians, Archivists, and the
Curator. The elected Committee members shall serve for three (3) years.
No elected member shall be eligible for re-election to the Committee for a
subsequent term until one (1) year without service has elapsed. Elections
shall take place annually on or before 1 March.

University Review Committee Procedures
2026-03-31
12.41 The URC shall complete its work according to the following schedule:
Tenure/Promotion (Associate Professor)
Promotion (Associate Professor)
Promotion (Librarian III/Archivist III)
Promotion (Instructor II)
Promotion (Nurse Practice Educator II)

University Research Fund
2026-03-31
25.55
(m) By 31 March, the Research Office shall submit a report to the President of the Association outlining the disbursement of funds, specifically: the names of the successful applicants and the dollar value of the awards, the total number of applications, total value requested, the number of successful applicants, and the total amount awarded in each of the two annual competitions. The above information shall be broken down on a per faculty basis.

Leaves, Absences, Vacations, and Exchanges
2026-04-01
24.24
The Employee shall have to make a formal request prior to 1 April preceding the approved period of Leave for any major changes in the Employee’s plan for Leave. The request shall be addressed to the Dean who shall consult with the Academic Unit.

Professional and Personal Development Allowances
2026-04-01
25.54
(a) For each fiscal year beginning 1 April 2025 each full-time Employee shall be eligible to claim, through the appropriate Academic Unit, expenses of up to the amounts stated below and any unspent funds from the previous year. Unspent funds can only be carried forward for up to two (2) fiscal years. These funds are to be used in a manner consistent with responsibilities outlined in Article 17.01 – 17.05.
1 April 2025 $2500
1 April 2026 $2750
1 April 2027 $3000
1 April 2028 $3250
(b) The Board shall provide a Travel and Professional Allowance for part-time Employees. This fund for part-time Employees shall be divided among Academic Units based on the number of part-time Employee positions within each Academic Unit as calculated at the start of the three academic terms (Fall, Winter, and Intersession). The formula for determining the aggregated funding amount to be distributed to each Academic Unit at the beginning of each term is based on an allocation of $200 (effective 1 April 2026) for each part-time Employee position within the Academic Unit. The Intersession term calculation shall include the Academic Unit’s intersession part-time course count, as well as the Academic Unit’s distance courses for the academic year. The allocation to the Academic Units is to occur within the first three (3) weeks of each of the three (3) academic terms.

University Review Committee Procedures
2026-04-15
12.41 The URC shall complete its work according to the following schedule:
Promotion (Full Professor)
Promotion (Librarian IV/Archivist IV)
Promotion (Instructor III)

Financial Information
2026-04-15
28.10 On an annual basis unless otherwise specified, the Board shall provide to the Executive of the Association the following information:
(i) by 15 October and for the period of 1 March to 1 August and 15 April for the period of 1 September to 28 February, a report listing appointments, renewals of appointment, promotions, leaves, and awards of tenure or continuing appointments granted during the preceding six months. For all appointments that are designated as replacement, the report shall indicate in each instance who is being replaced;

Per Course Position Hiring Procedures
2026-04-15
58.11
(d) Offers of Employment
Except in circumstances described in 58.10 (d), the Employer shall e-mail Offers of Employment by the following dates: 15 July for the Fall term, 15 November for the Winter term, 15 March for the Spring Intersession, and 15 April for the Summer Intersession. The Offer of Employment shall include an updated link (url) to the Collective Agreement. The Employer shall, on or before 15 May of each year, advise the Association of all Per Course appointments for both Intersessions.

Membership Meeting (AGM)
2026-04-15 12:00 - 14:00
Location: TBA

University Appeals Committee Procedures
2026-04-30
12.75 The President shall communicate the FRC’s, URC’s, and/or the UAC’s decisions
on renewal, tenure or promotion according to the following schedule:
(b) Tenure, Combined Tenure & Promotion to Associate Professor, and Promotion to Associate Professor, Instructor II or III, or Nurse Practice Educator II – no later than 30 April of the academic year in which the application for tenure or promotion is made.

University Research Fund
2026-04-30
25.55 The Employer recognizes the necessity of supporting research at Acadia and has established a fund to support research by faculty members. A sum of $175,000 shall be provided by the Employer for the support of research in each academic year of the Collective Agreement and will be administered as follows.
The monies shall be distributed by the allocating committee based on an open competition.
(a) The funds shall be administered through the Research Office which shall
appoint a committee to allocate the funds. The committee shall consist
of:
(i) Vice-Provost Research and Innovation (Chair);
(ii) two (2) members of each Faculty chosen from a pool of six (6) members of each Faculty, elected on an annual basis by the Faculty(elections to be held prior to 30 April for the subsequent academic
year);
(iii) one (1) Librarian or Archivist chosen from the Librarians and Archivists by 30 April for the subsequent academic year.

Continuing Appointment and Promotion of Librarians and Archivists
2026-04-30
51.75 The President shall communicate the LARC’s, URC’s, and/or the UAC’s decisions on continuing appointment, joint continuing appointment and promotion or promotion according to the following schedule:
(a) Continuing Appointment/Joint Continuing Appointment and Promotion/Promotion to Librarian III/Archivist III No later than 30 April of the academic year in which the application for continuing appointment is made.

Conversion to Instructor Appoinment
2026-05-01
11.14
(b) No later than 1 May of each academic year, Human Resources shall
provide the Association and the Provost with a list of all Employees
eligible for conversion under the terms of Article 11.14 (a). By 15 May, the
Provost shall send the name of any Employee eligible for conversion to
the Head(s) of Academic Unit(s) in which the Employee has taught at
least thirty-six (36) credit hours during the four (4) years used for
conversion. The Provost shall also notify the Employee of their eligibility.
The Employee shall inform the Provost and Head of their chosen
Academic Unit(s) of their intent to apply for appointment.

No Discrimination and Employment Equity
2026-05-01
3.56
(b) Equity Workshop Training
By 1 May of each year, Human Resources shall forward to the Head of each Academic Unit a list of Employees in that Academic Unit with the dates their equity training expires.

Employment Equity Committee
2026-05-01
3.61 The EEC shall
(j) by 1 May, review and advise on any revisions proposed by Human Resources to the Workforce Survey reports described in Articles 3.56(c) and (d), and the benchmark data using the diversity of the populations of
Canada. For African Nova Scotians and Mi’kmaq, Human Resources shall use publicly available provincial data for the benchmark, if available;
(k) by 1 May, review and advise on any revisions proposed by Human Resources to the Workforce Survey to be used in the employment systems review and hiring processes;
