Continuing Appointment and Promotion of Librarians and Archivists

51.03 A Librarian or Archivist wishing to be considered for continuing appointment, joint continuing appointment and promotion, or promotion shall, by 1 September, provide the Head with a dossier that contains the following:
(a) a complete up-to-date professional résumé that adheres to the form described in Appendix 51.2;
(b) a copy of the letter of appointment and any other letters relating to the candidate’s current responsibilities;
(c) a letter of application indicating progress since the candidate’s initial appointment or the last promotion, whichever is the more recent;
(d) all records and associated correspondence of career development meetings specified in Article 55 and copies of sabbatical report as per Article 24.23;
(e) any other material that the candidate deems to be pertinent to the application. See Appendix 51.1 for guidance;
(f) The dossier shall contain a detailed table of contents listing every individual document with a unique index code for each document. The dossier, including items (a) through (e), shall be submitted in electronic PDF or MS Word form to the Secretary of the URC. Before sending the dossier from the LARC to the URC, the candidate and the chair of the LARC shall confirm that all material listed in the index is in fact present.
Electronic documents are also to be sent by the Secretary of the LARC to the Secretary of the URC.