Renewal, Tenure and Promotion

12.03 Professors wishing to be considered for renewal, tenure or promotion and Instructors wishing to be considered for promotion shall by 1 September provide the Head with a dossier that contains the following:

(a) a complete up-to-date professional resume that adheres to the form described in Appendix II of this Article;

(b) a copy of the letter of appointment and any other letters relating to the candidate’s current responsibilities;

(c) letter of application indicating progress since the candidate’s initial appointment or the last promotion, whichever is the more recent;

(d) all records and associated correspondence of career development meetings as specified in Article 15, and copies of sabbatical report as per Article 24.23;

(e) any other material that the candidate deems to be pertinent to the application. See Appendix I for guidance;

(f) The dossier shall contain a detailed table of contents, listing every individual document with a unique index code for each document. The dossier, including items (a) through (e), shall be submitted in electronic PDF or MS Word form to the Secretary of the DRC. Before sending the dossier from the DRC to the URC, the candidate and the chair of the DRC shall confirm that all material listed in the index is in fact present. Electronic documents are also to be sent by the Secretary of the DRC to the Secretary of the URC;

(g) Candidates applying for promotion to Full Professor shall indicate in the cover letter the nature of their distinctive contribution to academic life.